Mar 12, 2025
Introduction
Summer camps are one of the busiest (and most profitable) seasons for kids' activity centers — especially those offering swim programs. But with dozens of students, rotating instructors, time slots, and safety forms, managing everything manually becomes overwhelming fast.
That’s why activity centers and swim schools are turning to summer camp management software like Qest AI.
Whether you’re offering full-day camps or weekly swim intensives, Qest helps you manage registrations, payments, class schedules, and communication — all from one platform.
Here’s how to simplify your swim program this summer (and boost enrollments while you're at it).
1. Build and Automate Weekly Swim Schedules
Creating rotating class schedules for multiple age groups and skill levels? Qest makes it simple:
Drag-and-drop swim session planning
Recurring or one-time camp blocks
Group or 1-on-1 swim lesson options
Waitlist and capacity tracking built-in
Parents can view and book swim sessions online 24/7 — no more juggling calls or spreadsheets.
2. Digital Registration & Safety Forms
No more paper forms or chasing missing waivers.
With Qest, you can:
Collect registrations via smart forms
Capture emergency contacts, allergy info, and consent forms
Use digital check-in/out for campers
Sync everything to your CRM and calendar
It’s safer, faster, and easier for both staff and parents.
3. Accept Payments for Swim Sessions and Add-ons
Summer swim programs often include:
Add-on costs for swim gear, meals, or extended hours
Package deals (e.g. 5-day camps, sibling discounts)
Early bird offers or trial sessions
Qest helps you:
Accept credit card, UPI, or wallet payments
Offer flexible billing options
Auto-generate receipts and track outstanding balances
4. Keep Parents in the Loop with Automated Messaging
Busy parents love proactive updates. Qest allows you to:
Send automated class reminders and weather delay notices
Share swim group assignments and instructor changes
Promote open slots or waitlist movement
Follow up post-camp with feedback forms or rebooking offers
Happy parents = more return enrollments.
5. Get Found When Parents Search for Summer Camps
Qest comes with a built-in, SEO-ready website builder, so you can:
Create a dedicated “Summer Camp 2024” landing page
Add swim class descriptions, instructor bios, and photos
Use keywords like:
“swimming summer camp near me”
“kids swim class registration software”
“summer camp management system for activity centers”
Show up in search results, look polished, and convert more traffic.
6. Track Attendance, Skill Levels & Feedback
Qest gives you real-time visibility into:
Swim attendance and class progression
Individual camper notes and tags (e.g. “Level 2 swimmer,” “Needs goggles”)
Feedback scores and performance logs
Staff and instructor assignments by session
Perfect for end-of-camp reports or parent recaps.
Final Thoughts
Managing a summer swim program doesn’t need to be a chaotic paper trail. With Qest AI, you get a complete platform to automate registrations, schedule classes, accept payments, and engage families — all while looking professional and polished online.
It’s everything you need to run your most successful summer yet.
✅ Ready to simplify your summer swim camp?
